The command centre for the people who actually run the club
A web portal built for committees: teams and rosters, registrations, the calendar, reports and the season rollover — with permissions that match how volunteer roles really work.
Where the whole season is actually run
Members get an app. The committee gets a proper desktop portal — because approving two hundred registrations, building the draw and exporting a compliance report are not phone jobs, and pretending otherwise is how club software wastes a volunteer’s evening.
A dashboard that opens on the truth
KPIs for the club as it is right now — where registrations sit, what’s on, how the season is tracking. Real-time, so you’re never reading yesterday’s number.
Org and season context switching
Run more than one organisation, or set up next season while this one is still finishing. Switch context without logging out or losing your place.
Granular per-permission access
Not “admin or nothing”. Grant access permission by permission, so the gear volunteer manages gear and the registrar manages registrations.
Bulk events and the attendance grid
Create a season of events in bulk, then read attendance across a whole team in one grid instead of opening thirty events one at a time.
Registration pipeline and trial desk
Every submission in one queue to review, accept or reject — plus the on-site trial desk for registering walk-ups on a trial day.
Bulk add and CSV import
Bring an existing club across without retyping it. Add members in bulk or import from CSV, then invite them when you’re ready to open the season.
Teams and rosters, the way clubs are really shaped
Graded sides, age groups, sub-groups, the over-35s, the committee itself. Build the structures your club genuinely has, then put the right people in them with exactly the right access — a coach who can mark attendance but not export member records, a manager who can message the squad but not approve registrations.
The roster is the spine of everything else. Get it right once and the schedule, the chats, the kit and the development records all follow it.
- Build teams and sub-groups for every part of the club, not just the graded sides
- Assign coaches, managers and players with per-permission access
- Team chats and team document libraries come with the team
- Rosters drive events, attendance, kit allocation and development records
- Membership history archives at season’s end — it’s never hard-deleted
“Can you send the association a list?”
That request has ended more than one volunteer’s evening. The Reports Hub turns it into a click: six CSV reports you can download on the spot, or have emailed out so the file goes straight where it needs to go.
Reporting across attendance, player progress and team performance is at its richest here too — the portal is where a season-long picture is easiest to read.
- Six CSV reports, ready to download on the spot
- Email delivery, so a report goes where it’s needed without a detour via your inbox
- Member compliance exported for insurers, associations and councils
- Attendance, player-progress and team-performance reporting is richest here
- Plain CSV, so your treasurer’s spreadsheet and your association’s template both work
Next season shouldn’t mean starting again
The cruellest moment in club admin is finishing a season and realising you have to rebuild the whole thing from scratch. The rollover wizard exists so you don’t.
Create the season from a template
The rollover wizard builds next season from a template rather than a blank page, so nobody has to reinvent your club’s structure every February.
Bring your people across
Send invite or decline links to returning members — with a duplicate-invite guard so nobody gets asked twice — and open a registration link for everyone else.
Open the new season
Sponsors, compliance checklists and the calendar are all season-scoped, so the new season starts clean while last season archives rather than disappearing.
Built for committees that turn over every year
Club administration changes hands constantly, usually at the worst possible time, usually with no handover. So the portal is built to be picked up cold: nothing hidden in one person’s login, nothing that dies with a departing secretary.
And when the new treasurer gets stuck at 9pm on a Tuesday, in-app support is on every surface — reachable even before they’ve logged in.
- Account merge and support tooling for the duplicate records every club has
- Per-permission access, so handing over a role doesn’t mean handing over everything
- Seasons and organisations archive rather than being destroyed
- Every write goes through a secured server layer with rate limiting
- In-app support on every screen, reachable before login
What the portal drives
Nearly every other feature has a control room in here. For the full picture of the job, read ClubEzy for club admins.
Registrations
The pipeline that feeds the portal: your own form, share links and QR codes, approvals and the trial desk.
Compliance & safeguarding
Accreditations, expiry alerts, per-season role checklists and the member compliance CSV.
Player development
Assessment templates, match report approvals and the season-long progress reporting that lives here.
Ready to deliver better performance?
Join the clubs running their season the easy way. Free while in pilot — no credit card, no lock-in, set up in minutes.