Know who’s cleared to be around kids — and be able to show it
Accreditations with expiry alerts, agreements nobody can skip past, and per-season checklists scoped to the roles that need them. The unglamorous work, made survivable.
The part of the season you cannot get wrong
Nobody volunteers at a club because they love compliance. But in Australian junior sport it is the one area where “we thought someone else was tracking that” is not an answer. ClubEzy makes it something your committee can genuinely stay on top of.
Accreditations, with the document attached
Working-with-Children checks, coaching licences and first-aid certificates — stored with the document itself, against the person it belongs to.
Expiry alerts, before it matters
A check that lapsed in March is a problem clubs usually discover in July. ClubEzy tracks expiry dates and tells you first.
Agreements with an acceptance gate
Publish your codes of conduct and club agreements, and enforce acceptance. Nobody slides past the gate without agreeing to the thing.
Per-season compliance checklists
Checklists scoped to specific season roles, so a coach sees the coach requirements and a committee member sees theirs. No lists of things that don’t apply.
A compliance report you can hand over
Export the member compliance CSV when the association, the insurer or the council asks — instead of spending an evening cross-referencing folders.
Per-field privacy controls
Members can hide their date of birth, address or phone number. Joining a club shouldn’t mean publishing your life to everyone in it.
The question you get asked on the worst possible day
Sooner or later — an incident, an insurance renewal, an association audit — a club gets asked something very simple: who was cleared to be around children this season, and how do you know? A folder of photocopies and a committee member’s memory is not an answer.
ClubEzy keeps accreditations against the people they belong to, tracks the expiry dates, and scopes your checklists to the roles and the season they apply to. When someone asks, you export a CSV.
- Accreditations held against the person, with the document itself attached
- Expiry tracked and flagged, rather than discovered after the fact
- Checklists scoped per season and per role, so the answer is season-specific
- Agreements with an enforced acceptance gate — no quiet skipping
- Member compliance exported as CSV whenever somebody asks for it
- Membership history archives at season’s end; it’s never hard-deleted
Families handled like families
Junior sport runs on parents, so ClubEzy treats a family as what it actually is: linked accounts, with the guardian in control. A parent can link a child, decide whether that child logs in at all, and see everything the child takes part in.
Privacy runs the other way too. Members choose whether their date of birth, address and phone number are visible, so being findable in a club directory never means being exposed in one.
- Parent and child accounts are linked, with guardian-controlled child login
- Guardians can view anything a child account participates in, chat included
- Per-field privacy controls on date of birth, address and phone number
- Club-managed, profile-only members can be linked to a real login later
- Members belong to your club across seasons, not to a one-off form submission
What clubs ask us before they trust this
Does ClubEzy verify a Working-with-Children check with the regulator?
No — and any platform that implies it does deserves a hard question. ClubEzy stores the accreditation and its document against the member and tracks the expiry date, so nothing lapses unnoticed and everything is in one place when you need it. Verifying a number with the issuing body stays with your club, which is also where the legal responsibility sits.
What happens when an accreditation is about to expire?
You get an expiry alert ahead of the date rather than a nasty discovery afterwards. Because the accreditation sits against the member, renewing it updates the record everywhere it appears.
Can a child have their own login?
Yes, and it stays guardian-controlled. A parent links the child, controls whether they can log in, and can view anything that child account participates in — including every chat and direct message.
Can we force members to accept a code of conduct?
Yes. Organisation agreements have an enforced acceptance gate, so a member has to accept before they carry on. Compliance checklists can then be scoped to specific season roles, so the requirements a person sees are the ones that actually apply to them.
Where safeguarding shows up next
Compliance isn’t a module you visit once a year — it runs through registration, chat and the portal. If you’re the person who carries it, start at ClubEzy for club admins.
Chat & announcements
Where parental oversight does its most visible work: guardians see every chat their child is part of.
Registrations
Medical details, history and consent captured at sign-up — the front door of everything on this page.
Admin portal
Granular per-permission access, the Reports Hub and the season rollover that resets your checklists.
Ready to deliver better performance?
Join the clubs running their season the easy way. Free while in pilot — no credit card, no lock-in, set up in minutes.