The policy nobody can find, somewhere findable
Club-wide and team-only libraries with folders, and view tracking that tells you who has actually opened the thing you sent.
Club business, out of the email thread
Every club has documents that matter and nowhere sensible to keep them. The code of conduct is attached to a message from two secretaries ago; the session plans are on someone’s personal drive. ClubEzy gives you two libraries: one for the whole organisation, one per team.
A club-wide library
Policies, codes of conduct, insurance details, committee papers — one library every member of the organisation can reach, instead of an email thread from 2023.
Team-only libraries
Session plans, set pieces and squad information scoped to a single team, so what belongs to the under-16s stays with the under-16s.
Folders that make sense to volunteers
Organise by season, by topic, by whatever your club actually calls things. The person hunting for the wet-weather policy should find it on the first guess.
Did anyone actually read it?
Sending a document and hoping is not a policy rollout. ClubEzy tracks views per document, so you can see who has opened the code of conduct and who needs a nudge — which turns a club-wide follow-up into a short, specific one.
When you need more than evidence of reading — a code of conduct somebody has to accept before they carry on — use organisation agreements, which have an enforced acceptance gate.
- Per-document view tracking across your members
- Chase the handful who haven’t opened it, instead of re-sending to everyone
- One current version in one place — no v3-FINAL-final.pdf in six inboxes
- Club-wide or team-scoped, so people only see what’s theirs to see
- Need signed acceptance rather than a view? Use org agreements and their gate
The four folders every club ends up with
Different documents belong to different parts of the club. Scoping them properly is the difference between a library and a dumping ground.
Club policies
Codes of conduct, member protection, wet-weather rules, complaints procedures. The documents you are required to have, somewhere people can actually find them.
Coaching resources
Session plans, drill libraries and your club’s coaching curriculum — shared with the coaches who need them and nobody who doesn’t.
Playbooks and set pieces
Team-scoped by design, so your set pieces reach your squad and stop there.
Committee papers
Agendas, minutes, AGM packs, budget summaries and sponsorship decks — filed where the next committee will find them, rather than forwarded and lost.
Where documents connect
A library is only as useful as the structure around it. If you’re the one keeping the club’s paperwork in order, see ClubEzy for club admins.
Compliance & safeguarding
When a document needs to be accepted rather than just read: agreements with an enforced acceptance gate.
Chat & announcements
Announce a new policy club-wide with seen-by tracking, then let the library be where it lives permanently.
Admin portal
Teams, permissions and the rest of the club structure that decides who can see which library.
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